PLN Steering Committee for CECP -- Minutes
December 9-10, 2003
-- Biloxi, Mississippi
- Joan Dusky, University of Florida
- Ellen Ritter, Texas A&M University
- Alan Barefield, SRDC and Mississippi State University
- Ellen Murphy, Louisiana State University (day 2)
- Jeff Howard, Texas A&M University
- Larry Lippke, Texas A&M University
- Mitch Owen, North Carolina State University (day 1)
- Frankie Gould, Louisiana State University
- Don Hamilton, University of Georgia
- Carolyn Nobles, Prairie View A&M University
- Fred Piazza, Louisiana State University
- Susan Seal, Mississippi State University
- Julie Sexton, Mississippi State University
- Ron Brown, ASRED
- Bonnie Teater, SRDC
- Emily Shaw, SRDC
- Russell King, North Carolina State University
PLC Update - there
were no action items from PLC
CECP Grant Update
- activities covered under that grant are completed; a final report has
Content Management System Update
- items discussed included designating "approval" of courses;
adding option of queries on the database, e.g., list of enrollees in a
course and status in completing the course; emailing from the system,
e.g., mail all authors or all enrollees in a course; completion certificates;
determination of a course or module, etc.
Website Update - see http://cecp-online.org/info
After reviewing the CECP information site, the following changes were
Election of Officers
- Add content information
to Steering Committee
- Under "What is CECP?,"
move Charter under Steering Committee
- Use the Mission and Vision from
the Guidebook for "What is CECP?"
- (Discussion of the reduced use
of PDF files)
- Emphasis on using "cecp-online.org/info"
as the URL for this site, which redirects to "srpln.msstate.edu/cecp"
- Add institutions to the Overview
under "Who is Involved?"
- Long discussion regarding Modules
under Development and how to manage and who/where to manage
- Need to avoid duplication
- "Submit an Idea"
- Online tracking system/database/spreadsheet
from initial thought to completion
- Will eventually link to the
campus (icons will indicate progress)
- "So you want to build
Elections were held and the following were elected: Don Hamilton, Chair;
Julie Sexton, Vice Chair; and Frankie Gould, Secretary.
Program Committee Updates - each
committee reported on the status of modules under development and core
Small Group Meetings
Small-group meetings were held. Instructions included to review minutes
of the last conference call, clarify status and what remains to be done,
and clarify who will participate in each small group since some overlap
Former Small Groups and their membership were:
- Charter Committee-Don Hamilton,
Frankie Gould, Ellen Ritter
- Review Committee-Ron Brown, Russell
King, Mitch Owen, Ellen Murphy
- Module Development Committee-Frankie
Gould, Ron Brown, Alan Barefield, Larry Lippke, Julie Sexton, Susan
- Competency Committee-Ron Brown/Bonnie
- Content Management System-Julie
Report from Charter committee - (see
New additions and revisions to the charter included:
- Membership: Members will serve
three year terms, with one-third rotating off each year. Members
may be reappointed. Elected and appointed members will be designated
term lengths in year one to establish one, two and three year terms.
The first members will rotate off August 2004.
- Leadership: A Chair, Vice-Chair
and Secretary will be elected from within the committee. The Vice-Chair
will become the Chair the following year. The Secretary will be
elected for a one year term.
Terms of CECP members will be as
follows, beginning with rotation off the committee after the PLC
meeting in August of 2004:
1 year term - terms end August 04
2 year term - terms end August 05
Joan dusky - ANR
Larry Lippke - IT
3 year term - terms end August 06
Ellen Ritter - Communications
Alan Barefield - CED
Jeff Howard - 4-H
At- Large Representatives
Ellen Murphy - FCS
Russell King - MM
Mitch Owen- PSD
1 year term - terms end August 04
2 year term - terms end August 05
3 year term - terms end August 06
- The revised Charter will be submitted
to executive board for approval by next teleconference. The charter
committee was dissolved because their task was finished.
New Committee Assignments
Due to overlapping membership on committees, new assignments
were made for committee work. New committee members are:
New Committees met and then the meeting adjourned at 5:00 p.m.
- Review Committee - Mitch
Owen, Ellen Murphy, Ellen Ritter, Jeff Howard, Carolyn Nobles, Dave
Foster, and Joan Dusky
- Module Development Committee
- Frankie Gould, Ron Brown, Alan Barefield, and Susan Seal
- Competencies Committee -
Ron Brown, Bonnie Teater
- CMS Committee - Julie Sexton,
Don Hamilton, Larry Lippke, and Fred Piazza
December 10, 2003
The meeting resumed at 7:30 a.m. with a continental breakfast followed
by committee reports and discussion.
Committee Reports and
- Review Committee - Mitch Owen, Ellen Murphy, Ellen Ritter,
Jeff Howard, Carolyn Nobles, Dave Foster, Joan Dusky
- How to choose reviewers and what kinds of review boards are needed.
- Content reviews - define and select the process
- Board on Editorial/Communications
- Board on IT
- Board on Instructional Ed
- Boards analogous to CFYERnet review
- What credentials are necessary to be selected as a reviewer?
- Recognize at a region or national level - Experts
- Knowledge of Content and Extension
- Willing to complete tasks on time
- Established experience in the field
- Audience/learners skill level
- County agent/regional agent or middle manager on the review team
- Jeff and Joan will look at some national reviews that are already
in place, e.g., CYFERnet and 4-H
- What to tell the PC
- Write charges to program committee
- General guidelines
- How to establish review boards
- CECP - charge - how to manage the review effort
- Write into the charter
- The PC member of the CECP steering committee will be the chair
of that review team - manage the process - a stamp of approval
- Routing system on the CECP web
- Needs to be a tracking/check off system for the reviewers to go
through so that the content author only gets one combined edits/changes
- Work on a review and tracking system on the CECP Web
- All the processes will be added to the guide book
- Charge the committees to establish review teams
- Open Discussion
There was a motion by Joan to establish two levels on content management
- icons indicating reviewed/approved and underdevelopment. The motion
was seconded by Carolyn. Question from Julie recommended that there
be three levels - under development, being reviewed and approved. This
was accepted as a friendly amendment and the motion was approved unanimously.
- Module Development Committee - Frankie Gould, Alan Barefield
and Susan Seal
Content Management Committee - Larry Lippke, Julie Sexton.
Don Hamilton, Fred Piazza
- How the Teams Are Formed?
- Have the PC leaders contact their membership to develop a list
of who is available to work on development teams - then if necessary
work through the Directors
- Post the list on the CECP Web
- Track what the team members are assigned, progress status
- The status of the list will be facilitated by the CECP committee
- If you have a team within you state or focus area you can submit
modules at will.
- The team list are for those content specialists that need help
support to fill their module teams
- Regional Staff - In an ideal situation there would be regional
staff to work on priority modules for the region and to serve as consultants
and help with reviews of module submissions (possible funded through
grants). An ideal region staff would consist of the members listed
- Instructional designer
- (editing will be conducted at the origin of content)
- Module Submission
We will have a new draft on or before March 1st for the CECP steering
committee to review.
- The guide book is for module developers to use as a check list
for submission of content.
- We need to add an evaluation/survey component - not every module
may have this feature but it is something to consider. It can be
a simple as a satisfaction survey.
- We want to start the guidebook with a "what is and how to"
- What is a CECP Module?
- Why should you care?
- Who is your audience?
- What makes a good Module?
- Quick tips on writing
- How to develop your team?
- How to submit?
- How to update?
The background information is important but would an appendix to
- The CMS committee needs to review the Web site to make sure that
the standards are in place
- The reviews are not in place
- Needs a champion - flagship standard - an ideal -- what does a good
example of a module look like
- Go take a look to this as a standard.
- It must have a rich environment.
- It must have a wide appeal and be a benchmark
- show flash
- Streaming video etc.
- Narrated PowerPoint
- Send official letters of thanks to Texas A&M and Howard Beck of
Florida for their involvement in getting CECP off of first base and
implementing a training program.
- Institutional logos - Larry Lippke
Larry stated that when participants log in to CECP, they would get an
institutional banner. The need was expressed to represent both 1862
and 1890 institutions and those logos needed to be sent to Larry. Ron
- proposes that we stay with the CECP logo and identify institutions
in the "who is involve and overview sections." Julie moved to have just
CECP banner --- 2nd by Frankie, and passed.
- CECP Web site update
Don recommended that a spread sheet be developed with modules in progress
who is working on them with an anticipated completion date.
- CECP beyond the region
Ron stated that there is a letter going out ECOP and other committees
explaining the CECP initiative. We need to give real thought to how
we expand beyond the region and how that is managed. A lot of interest
expressed beyond the region at the Galaxy conference in Utah.
Ellen Ritter stated that one way to get buy in is to involve persons
outside the region on the review teams. Ron commented that CECP is a
southern region initiative that is setting the standard for several
other projects like e-Extension.
- Additional CECP Action Items
- Before the next PNL meeting the revised charter will be redistributed
for approval by the Executive committee and will be voted on at the
conference call in January.
- Review Committee - review at the conference call in March
- Write charges to program committee - Ellen Ritter
- Start discussion and review management process; Electronic review
tracking process - Larry & Fred & Don
- Module Development committee by March 1, 2004 -- Team development
process - 4-page guidebook
- CMS - Letter of thanks - Texas A& M and Florida - ASAP
- Develop Flagship Module - Julie, Joan, Larry
- By conference call in March concept in place and delivery date
- by August at the latest.
- All changes in the process will need to be in the guidebook which
will include the state identity issue.
- Show the components behind the flagship module and how it was
- Intellectual property questions if the modules are the property
of the developers or CECP? There needs to be a memorandum of understanding
and use between authors/institutions and CECP. If reused ask permission
of the authors. Ron will investigate if the permission issue is in
the guidebook. What are the rules of use?
- Minutes will be sent to PLN to update membership on CECP
- Letter will be sent to ECOP in the fall 2004 inviting other
regions to join CECP.
- Ellen recommended that CECP be on the open agenda at the
PLN in August 04 for organizational acceptance.
- Ron will start looking at government and corporate funding
for regional support persons.
- Train the Trainer is a possible program at the August 04
meeting to provide some training; need to look at workshops in the
fall of 04, possibly in Dallas and Atlanta.
- Develop a spreadsheet of modules proposed and in progress
with authors and deadlines.
- Next CECP conference call March 15 -- 662-325-8448 - 11:00 Eastern