The Southern Region Program Leadership Committee approved the Task Force Proposal to revise the current functioning of the Southern region into a new organization structure entitled the Southern Region Program Leadership Network (Appendix A). In recent years, the PLC has explored various meeting date options and has found it impossible to select to accommodate all Program Committees as well as to avoid other national, regional and state meetings. Therefore, it is requested by PLC that Directors and Administrators hold this meeting annually during the last week of August.

An addendum to the statement on sharing communications and IT products which was submitted by the Association of Extension Administrators should be included with the original statement approved last year by the Association of Southern Region Directors. The statement reads: The originating state may retain exclusive rights to materials deemed inappropriate for broad distribution through the system. For example, some materials should not be distributed unless recipients are adequately trained or some items may be exclusively for sale by the originating state.

The Committee requests that Directors and Administrators support institutional funding of Radiosource.net as a successful collaborative project supporting the e-Extension efforts.

Situation: Whereas 4-H is recognized by ECOP and CSREES as the base youth development program of the land-grant system, it is the desire of the Southern Region 4-H Program Leaders to have 1890 representation to the 4-H Program Committee and to the PLC leadership committee. Due to changes in staff assignment, the current 1890 representative can not complete her term and at the last PLC meeting there was only one 1890 state representative, so no 1890 representative was elected.

Action: We would like to ask the 1890 Administrators to support a representative from their state to the 4-H PLC and at this time we would like ask for a PLC representative to named by the Administrators. This person will complete a 2-year term on the PLC.

Membership

Agriculture and Natural Resources
Ross Love, Oklahoma State University, 2 years
Louie Rivers, Kentucky State University, 1 year

Communications and Information Technology
Robert Fehr, University of Kentucky, 3 years
Gloria Mosby, Prairie View A&M University, 1 year (CHAIR-ELECT)

Community Development
Ed Jones, North Carolina State University, 3 years
Charles Shepphard, Alcorn State University, 2 years

Family and Consumer Sciences
Kathy Volanty, Texas A & M University, 2 years
Thelma Hunter-Sanders, Tennessee State University, 3 years

4-H Youth Development
Charles Cox, Oklahoma State University, 1 year (CHAIR)
vacant

Middle Management
Helen Brooks, Alcorn State University, 2 years
Kent Rorie, Arkansas Cooperative Extension, 3 years

Program and Staff Development
Joe Waldrum, University of Arkansas,
Thelma Feaster, North Carolina A&T State University, 3 years

Advisors
Lawrence Carter, Florida A&M University
David Foster, Oklahoma Cooperative Extension Service

Ex-Officio
Ronald Brown, ASRED
Bonnie P. Teater, SRDC

Communication and Information Technology

The Southern PLC spent a great deal of time discussing a recommendation from the Communications and Information Technology Committee and its recommendation to separate the group into two committees. Based on the conversation and information provided, PLC has recommended the group form an ad hoc task force to further explore the concept and prepare a white paper that will outline advantages and disadvantages as well as all options. This will be further discussed during an upcoming PLC meeting and brought to Directors and Administrators for action.

Cooperative Extension Curriculum Project

The Southern PLC affirmed the concept and idea of CECP and will support the next phase which would include representatives from each of the program committees on this CECP task force. Southern PLC also supported the idea of inviting persons from other regions, but requested that their participation no slow up the process.

Agriculture and Natural Resources

Participated in National ANR Leaders Conference in Salt Lake City in April 2002 Advanced work on ANR Curriculum Project and continued support of CECP Supported strong link to ANR Leaders and future S.R. SARE PDP leadership team Accepted SR-PLN Description and Guidelines with minor suggestions Extensive discussion of role related to NRCS third-party training and EQIP Created new SR-ANR subcommittee – S.R. Vegetable Production – J. Dusky, Adv. Reviewed issues relating to multi-state sharing of Extension Specialists Supported the efforts of the creation of the S.R. Equine Knowledge Base

2002-2003 Officers
Chair – Roger Crickenberger, North Carolina State
Vice Chair – Nelson Daniels, Prairie View A&M
Secretary – Michael Ouart, Mississippi State
PLC Rep. - Louie Rivers, Kentucky State
PLC Rep. – Ross Love, Oklahoma State

Communications and Information Technology (CIT)

The following statements and projects were approved and adopted by the Communications and Information Technology (CIT) Committee:


1. The C/IT Committee suggests the PLC issue a statement that Communications and Information Technology specialists are involved in collaborative multi-state projects from the initial planning forward.

2. The C/IT Committee requests adequate human resources for Communications and Information Technology are provided to support multi-state initiatives, which will occur over and above current workloads and budgets.

3. The C/IT Committee suggests the PLC consider intellectual property and procedures for CECP as it is being developed to include such issues as ownership of learning objects/modules and distribution of proceeds that may occur from their sale.

4. CECP Toolset - Using the CECP Guidebook as a guideline towards implementation of a prototypical “content management system”, a workgroup has been formed to develop a set of tools that would allow object designers and instructional designers to build curriculum. This set provides the mechanism for:


a. Input of objects into a repository;
b. Cataloging the objects according to the SCORM standards;
c. Creating a taxonomy; and
d. Editing capability to manipulate the objects for the purpose of display.


Once this toolset has been established instructional designers can work with content providers to build modules using objects residing in the repository. Don Hamilton will lead this workgroup with participation from Fred Piazza and Howard Beck.

6. Catalog of H.323 Videoconference information including sites and contacts. As videoconferencing capabilities continue to expand to each of the institutions, it becomes increasing important to maintain contact information about the participating members. A workgroup has been formed to create an online catalog of contact information for these members. This workgroup will be chaired by Larry Lippke.

7. Videoconference for PLC members. The C/IT recommends the continued use of videoconferencing as a communications channel allowing full interaction while reducing costs associated with face-to-face meetings. IT program leaders will work with the PLC representatives from their institutions in an effort to schedule at least one videoconference over the course of the next year.

8. Initiation of a Request for Information (RFI) for a prototypical CECP/e-Extension content management system. Fred Piazza will lead an effort to initiate a RFI that explores the requirements for a content management system including technical requirements and capabilities that the system would need to accommodate CECP.


Community Development


2002-2003 Officers
Chair - Alan Barefield, University of Tennessee
Vice Chair - Hank (Henry M.) Cothran, University of Florida
Secretary - Dana W. Glenn, West Virginia State College
Southern Region PLC Representatives
1862 - Ed Jones, North Carolina State University
1890 - Charles Sheppard – Alcorn State University

Southern Region Community Development Committee under the auspices of the Southern Rural Development Center will be pursuing a collaboration with the Southern Growth Policies Board to become national partners with the Pew Partnership for Civic Change to be the Extension partnership development and training team for a community leadership curriculum project, Leadership Plenty." SRDC Director, Bo Beaulieu, and Arkansas Extension Leadership Specialist, Mark Peterson, will guide this process.

Certification for Community Development training will be developed to recognize and reward agents' and specialists' efforts to acquire and develop skills and understanding in the areas of community development. The Community Development committee has invited the Staff and Program Development Committee to develop a certification program for the current curriculum. Additional collaborations for agent training and development are being explored with Family and Consumer Science, 4-H and Youth Development, and Middle Manager committees.


Family and Consumer Sciences

Officers are:


Chair—Mildred Holland, Alcorn State University
Chair-Elect and Secretary—Beverly Howell, Mississippi State University
PLC Representatives—Thelma Hunter Sanders, Tennessee State University and Kathy Volanty, Texas A&M University


FCS PL=s support the CECP efforts with concerns stated in their discussion with CECP discussion leaders and Ron Brown. The new Guidelines for the Program Leader Network were also endorsed by the FCS PL Committee.

Teleconferences for the Southern Region FCS Program Leader Committee will be held on January 10, April 11, and July 11, 2003. 9:00 CST. Other meetings will include the Program Leader Network meeting in September, 2003, and the NEAFCS meeting (Galaxy Conference) September 21-25, Salt Lake City, Utah.

The FCS Program Leader Committee will continue to monitor and interact with the National FCS POW Impact Committee to facilitate efforts in FCS accountability, reporting and competency development. FCS Program Leaders will discuss the progress of the FCS POW Impact Committee with their respective specialists and send any feedback to MaryGray (Colorado). Feedback from states will also be solicited at the NEAFCS meeting in Kansas City. Lynda Harriman and Gina Eubanks are members of this committee.

Members of the FCS PL Committee will be confirmed and an updated list and email addresses will be sent to Bonnie Teater, SRDC.

FCS Program Leaders will provide an FCS curriculum to Don Hamilton (Georgia) for testing the new e-Extension/CECP efforts.

FCS Program Leaders will invite Dr. Anna Mae Kobbe, Director, Family/Consumer Science & Nutrition, CSREES to the 2003 Southern Region Program Leader Committee meeting for interaction, sharing information, building relationships, and to hear issues and needs.

FCS Program Leaders will continue to identify essential, intermediate and advanced levels of competencies for Nutrition, Health, Family Resource Management, and Child Development/Family Relations. Plans are to have competencies identified by February 1, 2003.

There are currently 40 FCS specialists from the Southern Region that are working in four sub-groups to identify essential, intermediate, and advanced competencies for Health, Nutrition, Family Resource Management, and Child Development/Family Relations.

Lynda Harriman was elected to present oral and written testimony on behalf of the Southern Region FCS Program Leaders at CSREES Listening Session to be held at NEAFCS, Kansas City in October. She will be reporting mainly on the FSNEP and the EFNEP program successes in the Southern Region. She has asked for information from southern states by September 10, 2002.

Nayda Torres will represent Southern Region FCS Program Leaders at a planning meeting in Washington, D.C. September 18-19, 2002. The group will be involved in planning for Leadership Renaissance Conference (sponsored by Jane Coulter) and NEAFCS meeting.

The Rural Health SERA training will be held in November in Shoco Springs, Alabama.


4-H Youth Development


It was the consensus of the group that the issue of delegates for national 4-H events and committees be addressed. The issue is whether the two institutions in a state should have a combined set of delegates (the usual process) or whether the 1890's should be seen as a separate delegate pool to come to the NYDC and other events or group. The encouragement for greater diversity is a driving force behind this discussion. There is a need for clarification on how this is to be accomplished for various events, but in particular regarding NYDC, now that we have reached this level of sophistication in its development.

Heard reports from Don Floyd, National 4-H Council and Jane Coulter, CSREES, regarding the progress of initiative in the Farm Bill and other national items.

Held discussion regarding the visibility of 4-H within the Land-grant and the ECOP statement that 4-H is they youth development program of Land-grant system. Based upon this statement, it was agreed that efforts need to be made in keeping the clover visible in all CES Programs.

Heard of positive impacts from the National Conversation on Youth Development.

Voted to support an annual assessment to support committee work at the national level including the national 4-H Trust. The group would prefer to combine this with their annual contribution of support to the National Strategic Directions Team which is currently used to support leaders and youth. The group felt the funds should be increased to help support staff travel as well rather than taking it from the state.

We are supportive of the CECP project. We are extremely concerned that the project take into consideration the legal consequences and liability issues that must be addressed, especially regarding intellectual property rights. We will use the core competencies of PRK and work with it as a system of base information for the project.

Reaffirmed our commitment to multi-state programming efforts.

4-HCCS was discussed and the legal issues that have encumbered the advancement of the program. It is hoped that the CECP task force will consider the things learned from CCS. A report was provided regarding the next Biannual meeting, February 29- March 3, 2004, Hotel Montelion, New Orleans.
Reports were also heard regarding: Southern Regional Leader Forum, Strategic Directions Team, Experiential Learning Design Team, Congressional Awards, Core Competencies for 4-H Staff Development, the Master Naturalist program, a new 4-H Staff Directory, and state reports.

Officers and Terms: Chair: Charles Cox, OK, through August 2004 meeting
V Chair: Bo Ryles, GA
Secretary: Marilyn Norman, FL through the August 2003 meeting
PLC Reps: 1862, Charles Cox, OK, extended through 2005
1890, Robin Glenn, SC, through 2004

Representative to CECP Task Force: Darlene Baker, AR.


Middle Management


There were five states interested in receiving training in the SELD/MAP program.
They were: Alabama, Arkansas, Kentucky, North Carolina, and Oklahoma. These states will work with the Program and Staff Development Committee in securing training sites and dates.

Middle Managers discussed working on the following curriculum items:


1. New Agent Training (Information will be sent from Kentucky, Texas, and Georgia.
2. County Extension Director & Administrative Leaders Training (Use the North Carolina model).


The next Southern Region Middle managers Professional Development Conference will be held at Virginia Tech’s Hotel Roanoke and Conference Center in Roanoke, Virginia on April 7-10, 2003.


Middle Management Committee Officers for 2002-2003


Chair:*	Dr. John Mobray, Kentucky
Chair Elect:*	Dr. Russell King, North Carolina
Secretary:	Wayne Tankersley, Georgia
PLC Representatives:	Dr. Helen Brooks, Alcorn (MS) (term ends 2004), Kent Rorie, Arkansas (term ends 2005)
Advisors:	Dr. Judith Jones, Virginia, Dr. Latif, Lighari, Tennessee
Past Chair:	Dr. Martha Ray Sartor

Note Chair Elect and Secretary move up after one year


Programs and Staff Development


After discussing the results, the following topics were selected for the development of educational training modules by development teams:


• History (Legislation)
• Impact Writing (aka Writing Impact Statements)
• Presentation Skills
• Group Facilitation Skills



A discussion followed as to how development teams will be put together and organized. The decision was made to allow committee members to decide with what topics they would like to work and to sign up to be a team facilitator or team member. Committee members were also asked to nominate others who were not present to be members (with their consent) of development teams.

The PSD Committee development team topics and memberships are:



Topic:	HISTORY (LEGISLATION)
Co-Facilitators:	Julie Sexton (MS) and Michael Newman (MS)
Members:	Satish Verma (LA), Randol Waters (TN), Leodrey Williams (LA), Joanne Bankston (KY), Someone from NCA&T, Roger Rennekamp (KY), Richard Rohs (GA)
Topic:	WRITING IMPACT STATEMENTS
Co-Facilitators:	Michael Lambur (VA) and Della Baker (SC)
Members:	Scott Cummings (TX), Dan Rahn (GA), Lex Bruce (VA), Karen Ballard (AR), Chris Boleman (TX), John Richardson (NC), A representative from county operations people or from the middle management committee.
Topic:	PRESENTATION SKILLS
Co-Facilitators:	Allisen Penn (AR) and Rich Poling (AR)
Members:	Susanna Coppernall (TX), Susan Seal (MS), Mary Ellen Blackburn (GA), Joyce Martin (OK), Ronnie White (MS)
Topic:	GROUP FACILITATION SKILLS
Co-Facilitators:	Debra Davis (LA) and Barbara Stone (TX)
Members:	Mitch Owen (NC), Michael Lambur (VA), Herb Byrd (TN), Someone from the CRD committee.



Facilitators for each team will contact team members who were nominated by others to ensure their willingness to serve on a team.

Ronnie White (MS), Michael Lambur (VA) and Mitch Owen (NC) will help Richard Rohs (GA) with investigating and organizing any upcoming MAP/EXCEL activities in the region.

This coming year, this committee will be developing a starter kit for new agents and employees. Some of the possible components in this kit will be resource materials (in electronic format) on: Extension history, office management, and introduction to Extension, and a sample training program. When asked if this committee could serve as the development team for the CECP history module identified by the PSD Committee, Jerry indicated that his committee would not be doing that module. Mitch Owen asked that Lanny Hass be added to the New Agent Orientation Committee to replace Bernadette Watts, who is retiring.

Ronnie White (MS) indicated that the group plans to go forward and develop additional materials that would address other areas. Many of these pieces would fit well into the CECP areas the PSD Committee identified.

Barbara Stone (TX) and Rich Poling (AR) volunteered to work in liaison with the CRD Committee.

Elections were held and the new committee leadership for 2002/03 includes:


• Michael Lambur, Chair
• Mitch Owen, Vice Chair
• Debra Davis, Secretary
• Paul Warner, 1862 Administrative Advisor (until a new one is appointed by ASRED)
• Leodrey Williams, 1890 Administrative Advisor (until a new one is appointed by AEA)
• Joe Waldrum, 1862 Representative to PLC
• Thelma Feaster, 1890 Representative to PLC


SR-PLN STRUCTURE AND GUIDELINES

Joe Waldrum reviewed the draft SR-PLN document with the group. Following a discussion of the draft, a concern was raised about the document stating that replacements for vacancies on the PLC due to non-attendance would be filled by the Executive Committee. The concern is that the groups who elected the representatives should be involved in selecting a replacement, not the Executive Committee. In regard to the SR-PLN issue of the executive committee replacing members of the PLC when vacancies occur, the guidelines will now read something like: ...the Executive Committee will appoint replacement positions in concert with the program team leadership.

CECP COMPETENCY TAXONOMY

Julie Sexton (MS) discussed the core curricula taxonomy for program and staff development in relation to the Cooperative Extension Curriculum Project (CECP). A suggestion was made to accept what the CECP working group had decided and work from there. This idea was accepted by consensus of the group.

The goal of the committee at this point, based on the recommendations of the CECP, was to identify the competency topics that the PSD Committee would address initially as part of the CECP. Committee members divided into five smaller working groups. Each group was to look at one domain from the CECP competency taxonomy for program and staff development. The tasks for each group were:


Determine if the topic items belong in that domain
Eliminate duplication of topics within that domain and (where possible) between domains Add any additional items that are needed (fill any gaps)
Prioritize topics in the domain according to regional needs (Decide what you can live with)
Select 3-5 topics to bring back to the entire committee to consider for final selection of CECP topics for the PSD Committee


Criteria to be used in prioritizing competency topics in the small groups and in final prioritizing by the overall committee included:


There is a high volume of resources available
There is a critical need for the topic
There is potential for broad usage of the information on the topic
The topic has a long-shelf life (it is not time sensitive)
Expertise is available on the topic
There is high interest by individuals to develop the information (it would be fun for someone to develop it)


Committee members broke out into the five small working groups for the Tuesday morning session. The five working groups reported back with the topics they selected as priorities within each domain. The five domains and the priority topics selected for each were:


Knowledge of the Organization
Partners (Funding and Organizational Structure)
History (Legislation)



Program Development
Collecting Situational Data
Models for Change
Instructional Skills
Impact Writing



Communications
Impact Writing
Conflict Management
Using Technology Effectively
Presentation Skills



Personal Effectiveness
Conflict Management
Cultural Competence
Customer Service
Managing Change



Collaboration and Partnerships
Group Facilitation Skills
Working with Public Officials
Managing and Acquiring Resources
Effective Use of Committee Structures
Teamwork


After reviewing and discussing the priorities from the groups for understanding and clarification, duplicate items were combined. The committee members then voted on what they felt were the top priority topics overall. Dots were given to committee members to place on the topics they felt were the top priorities based on the established criteria. The ranked topics, based on the voting were (total votes in parentheses):


History (Legislation) (33)
Impact Writing (30)
Presentation Skills (26)
Instructional Skills (26)
Collecting Situational Data (22)
Group Facilitation Skills (20)
Managing Change (17)
Partners (17)
Models for Change (15)
Working with Public Officials (13)
Cultural Competence (10)
Managing and Acquiring Resources (6)
Effective Use of Committee Structures
Customer Service (4)
Conflict Management (4)
Teamwork (4)



MAP/EXCEL

Richard Rohs reported on the MAP/EXCEL program. The middle management group is still interested in continuing MAP, but not on a regional basis this year. Several states indicated a desire to do something on a multi-state basis.

NEW AGENT ORIENTATION COMMITTEE

Jerry Gibson (VA) reported on the activities of the New Agent Orientation Committee. This group met in April in Athens, GA to bring and share orientation materials that are used in the states in the southern region. This committee collaborated with the CECP team to develop the demonstration module on Seaman Knapp that was presented at the opening session of the PLC meeting.

STRENGTHENING EXTENSION ADVISORY LEADERSHIP (SEAL)

Ronnie White reported that the inaugural SEAL conference held last year was a huge success, however, as was mentioned earlier, the second conference was canceled due to low registration. The second major effort in this area was the development of curricula. Ronnie distributed a handout outlining the materials that have been developed for the canceled conference. He asked everyone to take the outline back home with them, review the outline, share it with others (including advisory group members) and provide feedback to Judy Groff (judy_groff@ncsu.edu) over the next 5-6 months. Mitch will check with Judy to see if a feedback link could be added to the SEAL Website.

CRD COMMITTEE

Members of the CRD Program Committee joined the meeting and Bo Beaulieu shared a brochure describing a multi-state, integrated training program being offered across the region, “Creating Vibrant Communities in the South.” This program offers a number of different institutes and workshops in locations across the region in the areas that have been identified as the five CECP areas of the CRD Committee: economic diversification; community planning tools; service infrastructure; civic engagement; and youth and adult workforce development. Discussion continued on the issue of taking these courses/institutes for graduate credit and the options of states providing tuition support and/or discounts for agents taking the programs for credit. The CRD Committee would also like to receive a copy of all of the programmatic topics and materials that PSD Committee members have. A goal of the CRD Committee and the SRDC is to provide more distance education activities.

APPENDIX A

Southern Region Program Leadership Network (SR-PLN)

Description and Guidelines

The SR-PLN is authorized by and is administratively responsible to the Association of Southern Region Extension Directors (ASRED) and the Association of Extension Administrators (AEA).

SR-PLN Structure


• Program Committees (PCs)—There are seven program committees. Each is comprised of one representative from each southern region 1862 land-grant institution and one representative from each 1890 land-grant institution.
• Program Leadership Committee (SR-PLC)—This is a representative committee of 18 members elected from the PCs, ASRED, and AEA.
• Executive Committee (EC)—This committee works on behalf of the PCs and SR-PLC, and is comprised of eight members.


SR-PLN is responsible to AEA and ASRED. Relative to SR-PLN membership, AEA and ASRED members have responsibility for the following:


• Appoint and support PC members who have vision, interest, and commitment to serve, and provide time and encouragement for service in the roles accepted by appointees.
• Appoint administrative advisors to each of the PCs and the SR-PLC who will attend, participate, provide guidance and support regional efforts of the committees.
• Appoint representatives to the EC who will attend, participate, provide guidance and support the work of the group.
• Receive and respond appropriately to recommendations from SR-PLN in a timely and judicious manner.
• Support appropriately the initiatives of the SR-PLN through the commitment of staff and programmatic support and assessments.


Mission

The mission of the SR-PLN is to foster and strengthen Extension education programming throughout the southern region by promoting multistate cooperation, aanticipating emerging program issues and needs, and implementing action processes to address them in a timely manner.

Vision



The SR-PLN will anticipate emerging societal issues and recommend or take actions that result in:


• State Extension programs that are strengthened through improved cooperation in well-coordinated and effective multi-state and regional programming efforts;
• Multistate collaboration involving Extension and public and private sector partners, both within and beyond the southern region;
• Engaged Extension educational programming involving public and private sector partners, and diverse communities;
• Learning communities that benefit from lifelong education;
• Measurable benefits to individuals and communities; and
• Demonstrated and recognized public value.


Expectations and Responsibilities

Commitment

It is critical for states and institutions to maintain their own identities, while benefiting from regional cooperation in Extension program development. It is expected that every member of SR-PLN will be committed to standing and ad hoc committees on which they serve. It is also expected that this commitment will be facilitated by support of Directors and Administrators such that work of SR-PLN becomes part of the “back home” workload. Individually, commitment includes:


• Demonstrating engaged participation in all appropriate committees, joint meetings, and activities (PC, SR-PLC, EC and ad hoc).
• Continuously serving in an active manner, and providing feedback to respective Extension Administrators or Directors.
• Participating promptly via electronic communications in the interim between face-to-face meetings.
Function

SR-PLN’s primary function is to provide programmatic leadership for the region by identifying emerging issues and taking action to address them. In addition, there are current, long-standing, and continuing issues that can benefit from SR-PLN leadership that contributes to multistate and regional cooperation. Examples include the development of curriculum materials and programs, as well as professional staff development.

Communicating Across Program and Administrative Lines

The structure of SR-PLN allows multi-institutional communication within and among disciplinary and functional lines. A key to success of cooperative improvement is effective communications. This should include:


• Maintaining communication within and among the PCs, SR-PLC and EC; between the SR-PLN and Directors and Administrators; and with personnel and/or institutions that are not members of committees. Continual dialogue should include electronic reports and conference calls, as appropriate.
• Establishing and maintaining external linkages to promote and maintain partnerships, including entities within the region and with other regions.


Program Committees (PCs)

There are seven Program Committees (PCs):


• Agriculture and Natural Resources (ANR) Program Leaders Committee,
• Community Development (CD) Program Leaders Committee,
Family and Consumer Sciences (FCS) Program Leaders Committee,
• 4-H Youth Development (4-H) Program Leaders Committee
• Communications and Information Technology (CIT) Leaders Committee,
• Middle Management (MM) Leaders Committee, and
• Program and Staff Development (PSD) Leaders Committee.


Membership

Each land-grant institution has the opportunity to appoint an appropriate representative to each PC. The decision to appoint a participant is based upon the mission and direction of the institution. If an institution appoints a representative, it is expected that the appointee will serve at least one three-year term. Representatives may be reappointed to additional terms.

Officers, Representatives, and Administrative Advisors

Each PC will elect a chair and vice-chair to serve a term of one year, beginning the end of the last day of the annual meeting in which they were elected and continuing until the end of the annual meeting in the subsequent year. The vice-chair may be elected as chair following the term as vice-chair. Committees may elect additional officers, e.g., secretary, if needed. Leadership of each PC will be shared between 1862 and 1890 institutions. Ideally, and as representation allows, offices will rotate between 1862 and 1890 institutions.

Each PC elects two representatives to the SR-PLC—one from an 1862 southern land-grant institution and one from an 1890 land-grant institution. The term of appointment is three years. Each PC will develop an internal process for this election and appointment. If officers are absent from two consecutive meetings (including face-to-face and electronic meetings), the position will be deemed vacant, and the PC will select a replacement to fill the unexpired term.

ASRED and AEA will each appoint an individual to serve as an advisor to each PC; they will serve as co-administrative advisors.

Roles and Responsibilities

In support of the mission and vision of SR-PLN and from the perspective of the particular program area, each PC will develop an Annual Work Plan (AWP) that will be posted on the web and shared with SR-PLC for integration into a SR-PLN AWP. The AWP for each committee will be brief and will include major goals, objectives, timelines and designations of responsibility for the work of the committee during the year.

Each PC will develop a description of the roles and guidelines relevant to the respective committee, which will be posted to the SR-PLN website. These descriptions should include the roles of officers and representatives, as well as operational guidelines that may be unique to the particular PC.

Each PC will convene at least quarterly conference calls to include the following agenda items:


• Emerging issues
• Review of regional AWP status/progress
• Review of PC web site and listserv
• Other items as outlined by the PC


Each PC is responsible for ensuring that current e-mail addresses and phone numbers are provided to the SR-PLN webmaster so that the web site can be kept current and so that communications can be prompt and inclusive.

Southern Region Program Leadership Committee (SR-PLC)

Membership The SR-PLC is comprised of eighteen (18) members from the PCs and from ASRED and AEA, as follows:


• One 1862 representative from, and selected by, each of the seven PCs;
• One 1890 representative from, and selected by, each of the seven PCs;
• An administrative advisor each from ASRED and AEA, selected by their respective groups;
• One representative from, and selected by, ASRED; and
• One representative from, and selected by, AEA.


Members selected by PCs serve three-year staggered terms to provide continuity. One-third of the PC representatives rotate off each year. Members from ASRED and AEA serve terms designated by their respective organization.

If elected or appointed representatives to SR-PLC are absent from two consecutive meetings (including electronic and face-to-face meetings), the position will be declared vacant, and the EC will be notified to select a replacement to serve the unexpired term in consultation with the Chair of the appropriate committee.

Officers

The SR-PLC selects a chair and vice-chair from its membership of PC representatives. Each serves for one year. The term of office begins at the end of the last day of the annual meeting and continues for one year through the end of the annual meeting the following year. The chair and vice-chair are jointly responsible for communication to the total Extension system. A nominating committee will be appointed by the PLC Chair to present a slate of candidates. The committee will check with candidates to verify ability and willingness to serve.

Roles and Responsibilities

The SR-PLC will develop a regional, integrated AWP. It will include and build upon the input from the PCs and from SR-PLC discussions of emerging issues. It will be posted to the web, shared with Directors and Administrators, and will serve as a major programmatic leadership document for the region.

The SR-PLC will convene at least quarterly conference calls that will include the following agenda items:


• Emerging issues
• Review of regional AWP status/progress
• Review of SR-PLC web site and listservs
• Review annual conference details
• Other responsibilities as assigned by SR-PLC chair


The SR-PLC is responsible for ensuring that current e-mail addresses and phone numbers are provided to the SR-PLN webmaster so that the web site can be kept current and so that communication can be prompt and inclusive.

The SR-PLC will develop functional descriptions for each committee role, i.e., chair, vice-chair, member, Administrative Advisor, and others, and will develop operating guidelines for posting to the web.

The SR-PLC will prepare a plan for an Orientation and Leadership Retreat to be held annually for the incoming leadership and advisors of the PCs, SR-PLC and the EC. New directors, administrators and newly appointed associates will be encouraged to participate.

The SR-PLC is responsible for planning the annual SR-PLN meeting.

Executive Committee (EC)

Membership

The SR-PLN Executive Committee is comprised of eight SR-PLC members:


• SR-PLC Chair
• Immediate Past Chair of SR-PLC
• Administrative Advisors from ASRED and AEA
• One Director chosen by ASRED
• One Administrator chosen by AEA
• One member elected by and from the four SR-PLC program areas (ANR, FCS, CD, and 4-H of PLC).
• One member elected by and from the three SR-PLC non-subject matter areas (MM, CIT, and PSD of PLC).


Members of the EC will serve two-year, staggered terms. If a member is absent from two consecutive meetings (including face-to-face and electronic meetings), the position will be declared vacant and the EC will select a replacement to serve the remainder of the unexpired term. In addition to the eight regular members, the Executive Director of ASRED and other equivalent officers will serve as ex officio members of the EC.

Officers of EC

The immediate past chair of the SR-PLC serves as the chair of the EC. The current SR-PLC chair serves as the vice-chair and will succeed to the EC chair. The EC chair and vice-chair serve one-year terms. Terms of office begin at the end of the last day of the annual meeting and continue through the end of the annual meeting the following year.

Meetings

The EC will meet at least four times per year (once during the annual SR-PLN meeting and others called by the chair). A detailed report of proposals and actions will be presented each year to the joint ASRED/AEA meeting.

Roles and Responsibilities

The EC is the action arm of the SR-PLN, and is responsible for ensuring prompt action on emerging issues and on a regional AWP, and for promoting effective communication between SR-PLN and Directors and Administrators. The EC will be responsible for SR-PLN activities, particularly in the interim between scheduled meetings of SR-PLC, and will have the authority to act on issues that emerge in the region. It will be responsive to the guidance of SR-PLC and responsible to the ASRED and AEA.

While most leadership will come from the components of SR-PLN, the EC may appoint teams or taskforces to address multi-program issues. Like the PCs and SR-PLC, ad hoc groups will develop and share AWPs.

As actions are taken, communication with SR-PLC, PCs, ASRED, AEA, and the entire Extension system is important.

Annual SR-PLN Meeting

The annual meeting is planned to provide opportunity for each SR-PLN group to meet separately as well as jointly. All participants are expected to attend appropriate PC sessions and all joint PC and SR-PLC sessions. The purpose of the joint sessions is to address emerging issues common to all PCs and to encourage networking and partnerships. PC sessions focus on issues specifically related to the committee assignment. Committees are encouraged to work together when issues involve more than one committee.

SR-PLN meetings are planned to correspond with and partially overlap the beginning of the ASRED/AEA fall meeting so that Directors and Administrators can attend and be involved in SR-PLN sessions. Recommendations from SR-PLN can then be heard and acted on at the subsequent ASRED/AEA joint meeting.

The annual meeting is typically scheduled at the end of August or in September. Meeting sites rotate around the region according to the ASRED/AEA schedule of fall meetings.



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Revised spring, 2002 by a SR-PLC Review Taskforce appointed by ASRED and AEA. Endorsed by SR-PLC ________________________, 2002 and approved by ASRED and AEA ____________________, 2002. The committee was led by David Foster and Lawrence Carter, SR-PLC Administrative Advisors. Members were Adell Brown (LA), Mike French (AR), Charlene Jacobs (KY), Margaret Johnson (SC), Judith Jones (VA), Rick Maurer (KY), Carolyn Nobles (TX), and Noland Williams (KY). Bonnie Teater and Ron Brown staffed the committee.

Initiation of Staggered Terms

To initiate staggered terms, the following scenario will be used (where “1”represents a one-year term; “2” represents a two-year term; “a” represents the first year of a term; and “b” represents the second year of a term):



Positions	Year 1	Year 2	Year 3	Year 4	Year 5	Year 6
SR-PLC Chair	2a	2a	2a	2a	2a	2a
SR-PLC IP Ch	1a	2b	2b	2b	2b	2b
1862 AA	2a	2b	2a	2b	2a	2b
1890 AA	2a	2b	2a	2b	2a	2b
1862 Dir	1a	2a	2b	2a	2b	2a
1890 Adm	1a	2a	2b	2a	2b	2a
SR-PLC Prog	2a	2b	2a	2b	2a	2b
SR-PLC Non P	1a	2a	2b	2a	2b	2a

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For more information about the Southern Region Program Leaders, contact Bonnie Teater

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