ACTION ITEMS
1. Southern Region Program Leaders Annual Meeting
The Southern Region PLC approved the August 2001 meeting to be held in Savannah, Georgia, on August 26-29, 2001, at the Hyatt Regency hotel. Room rates are $115 single/double. The Southern PLC will be meeting at the facility November 20 and 21 to finalize program objectives and agenda. More details will be provided during future meetings of Directors and Administrators.
2. Aging Baby Boomers in the South
The proposal provided by the Family and Consumer Sciences Committee was approved by Southern PLC and is presented for final approval by the Directors and Administrators. Full details of the proposal can be found in Appendix A.
3. FCS Accountability Planning
The Southern PLC approved a proposal from the FCS Committee and presents it for final approval by Directors and Administrators (Appendix B).
INFORMATION ITEMS
1. Southern Region Program Leadership Committee
2. Southern Region Program Leaders MeetingCurrent membership includes the following:
ANR Representatives:
Bill Harris, Texas A&M University
James Hill, South Carolina State University
Communications and Information Technology
Carla Craycraft, University of Kentucky
Gloria Mosby, Prairie View A&M University
Community Development Representatives:
Charles Artis, South Carolina State University
Rick Maurer, University of Kentucky (CHAIR)
Family and Consumer Sciences
Sarah Anderson, University of Arkansas
Carolyn Nobles, Prairie View A&M University (VICE-CHAIR)
4-H Youth Development
Charles Cox, Oklahoma State University
Sam Felder, South Carolina State University
Middle Management
Claude Bess, Oklahoma State University
Fred Broughton, South Carolina State University
Program and Staff Development
Nick Jefferson, West Virginia State College
Jerry Whiteside, University of Georgia
Over 210 participants from throughout the South participated in the August 2000 meeting in San Juan, Puerto Rico. Evaluations were very positive with results of the small group activities posted to the Southern Region Program Leadership Committee Web Site at: www.ext.msstate.edu/srdc/.
3. Sustainable Development: Building Quality Communities Meeting
This regional conference was held October 10-12 in Nashville, Tennessee, with nearly 110 participants. All states of the region were represented, plus two states from other regions. Participants were from all aspects of Extension including county, area, and state personnel from all program areas. The conference was very much a working session to share successful program ideas and discuss future program directions. Evaluations were very positive and plans are being made for follow-up. A list serve of participants has been set up with the group being provided many of the powerpoint presentations, roundtable discussions, etc. A six-month evaluation will be conducted to determine progress of state teams and determine future action by the planning committee. Curtis Absher, ANR Leader from Kentucky, and Ed Jones, CRD Leader from North Carolina, served as co-chairs with support from the Southern Rural Development Center.
4. Southern Extension Health Institute
The Health Institute was held October 2-6 in Canton, Mississippi, with nearly 30 students participating in the week-long training representing 8 states. This Institute is modeled after the Southern Community Development Institute with faculty representing various disciplines and from 7 states. The in-depth curriculum provided the basics of local health programs and working with local communities in local health planning and decisionmaking. The Institute was an out-growth of the SERA-19 with logistical and curriculum support provided by the Southern Rural Development Center.
COMMITTEE REPORTS
AGRICULTURE AND NATURAL RESOURCES
Committee Leadership: Chair Clint Depew, LA; Vice-Chair Ross Love, OK; Secretary Steve Umberger, VA; PLC Rep. Bill Harris, TX; PLC 1890 Rep. Nathaniel Keys, TX.
Attending:
| R. Crickenberger | M. French | C. Depew | D. Foster |
| R. Olmeda | R. Love | N. Daniels | R. Humberd |
| R. Winston | L. Rivers | C. Absher | B. Hubbard |
| C. Gardner | J. Hill | M. Horton | B. Harris |
| M. Ouart | J. O'Sullivan | U. Toledo | J. Dusky |
| H. Brooks | S. Umberger | A. Powell | S. Curl |
| N. Keys |
Meeting: Clint Depew, ANR chair presided. Advisor David Foster reported that Dan Smith will be the new advisor for SR-ANR. Foster also commented on the hiring of SR Executive Director, history and responsibility of PLC, Extension programs of the future and meeting schedule changes to facilitate actions on PLC recommendations.
There were discussions about sustainable agriculture by O'Sullivan and Crickenberger, noting annual winter workshop to be held January 18-19, 2001 in Chattanooga, TN. National SARE meeting to be held in southern region in 2002. SR-ANR passed a resolution commending North Carolina for leadership regarding SARE-PDP.
Multi-State programming was discussed. It was recommended that regional guidelines be developed for this effort. A committee was named to facilitate development of recommendations, to be considered for the Spring meeting.
Following discussions about more effectively interacting with other states and in follow-up to issues dealt with at the 2000 National ANR PL meeting in San Antonio, the SR-ANR committee voted to meet jointly with NC-ANR in Washington D.C. in March of 2001.
SR-ANR met jointly with SR-CRD and discussed Sustainable Communities programming and the SR October 2000 workshop.
There were discussions about the new SR water quality Regional Center at Texas A&M, regional forester activities and other committee activities. The regional PIAP program was reviewed noting that Florida is the SR Center.
The Master Naturalist Program and Master Gardener Program were discussed and advisors named.
Extension relationships with industry and advertising were discussed, particularly companies paying for advertising in Extensions publications. Further discussions are needed in this area.
PLC reported issues discussed. Conference on strengthening Extension Advisory Leadership Regional Training to be held in North Carolina, Spring of 2001.
The Small Farm Committee was voted to be dropped because of inactivity. This action is contingent on majority agreement of Small Farm Committee members.
Written state reports submitted by: Arkansas, Georgia, Louisiana, Mississippi, North Carolina, Puerto Rico, Tennessee, Texas, and Virginia. Full committee report on SRDC website.
New Committee Leadership:
| Chair: | Ross Love, OK |
| Vice-Chair: | Steve Umberger, VA |
| Secretary: | Roger Crickenberger, NC |
| 1862 PLC: | B. L. Harris, TX |
| 1890 PLC: | James Hill, SC |
COMMUNICATIONS AND INFORMATION TECHNOLOGY
Attending:
| Adrian, Anne Mims | Gray, Mike | Pruitt, Ken |
| Archer, Debbie | Hamilton, Don | Reynolds, Bob |
| Boston, Nina | Hayes, Kevin G. | Ritter, Ellen |
| Brown, Charliese | Hunter, Dwayne | Rodekohr, Janet |
| Corbett, Angela | Knecht, Tom | Slater, James |
| Craycraft, Carla | Lippke, Larry | Spittle, Jerry |
| Donnellan, LaRae | McGhee, O.J. | Thomas, Dennis |
| Fehr, Robert | Mosby, Gloria J. | Vivoni, Carlos |
| Futrell, Mike | Morgan, Virginia | Williams, Wyvette |
| Gamble, Kevin | Newby, Joyce | Wood, Ashley M. |
| Zazueta, Fedro S. |
Gloria J. Mosby, chair and 1890 representative to the Program Leadership Committee, called the meeting to order. Carla Craycraft, 1862 representative to the PLC, explained PLC functions to the overall committee. The committee met as a full group on August 28. On August 29, the Communications unit and the Information Technology unit met separately, and the full committee convened on August 30.
INFORMATION ITEMS
1. The main item of discussion stemmed from last year's PLC topic on duplication of subject-matter materials and publications in the southern region. A working group was formed at the 1999 Communications and Information Technology committee meeting with Bob Reynolds, University of Arkansas, as chairperson. The group did not make much progress last year, therefore this subcommittee named the "Communications Multi-State Project Committee" was revitalized at the 2000 meeting. Bob Reynolds and Nina Boston, University of Arkansas, will serve as co-chairs and coordinate reporting of the group's process to the Communications and IT committee 1890 and 1862 representatives.
The objective of the group is to establish effective policies and strategies for supporting, developing and delivering multi-state projects; assess models of multi-state efforts in the Southern Region and other regions; and support the completion of multi-state projects in progress. The tactics to achieve the stated objectives will include:
a. Assess duplication of materials by subject and title that have been produced by members of the Southern Region. Compile a database of Extension education materials that are listed on-line within the Southern Region and review database for duplication of materials.
b. Analyze current and past multi-state efforts in the Southern Region and other regions to include: Joint Georgia/Florida model; Southern Region Aquaculture model; 4-H promotional efforts in Midwest; Money and You, family resources program; and Families First: Nutrition Education Wellness System (FF:NEWS)
c. Continue to support the multi-state efforts in progress: FF:NEWS - 1890 Consortium consists of Prairie View A&M University - Texas, University of Arkansas at Pine Bluff, South Carolina State University, Southern University - Louisiana, Lincoln University - Missouri and Langston University - Oklahoma. Also Money and You multi-state effort in MS/AR/LA
d. Compile database and catalog of photographs and images taken or created by Southern Region members, with appropriate cut lines for sharing among Southern Region members.
e. Use the information gathered to write effective procedures in developing material in support of multi-state programs, implement the procedures and measure the success.
2. Discussion about the "Web-Based Grammar Training for Extension Employees" continued. The committee decided to rescind the requirement for $1,000 contribution by the states and to establish a working group which would make this a collaborative project. The members of this group include LaRae Donnellan, project director - TN; Kevin Gamble, technology - NC; instructional design - Florida, University of Arkansas at Pine Bluff; content - Kevin Hayes, OK and Carla Craycraft, KY. University of Tennessee is the technology host for the grammar project.
RECOMMENDATIONS
The committee recommended that the Extension directors and administrators support a formal agreement that all Extension publications on the web can be used across the Southern Region, under each state's identity, but with credit to the originating Extension Service. A working group was formed to pursue these recommendations.
COMMUNITY DEVELOPMENT
Attending:
| Charles Artis | Bo Beaulieu | Kim Berry |
| Velma Blackwell | Gae Broadwater | Hank Cothran |
| Michael Heard | John McKissick | Gerald Doeksen |
| Sanford Dooley | Clark Garland | Mike Hedges |
| Ed Jones | Rick Maurer | Joe McGilberry |
| Chris Sieverdes | Harry Strawn | Greg Taylor |
| Bonnie Teater | Ramon Torres | Alfred Wade |
| James Walton | Clyde Chesney | Steve Jones |
| Sally Maggard |
OFFICERS:
Rick Maurer, Charles Artis, and Greg Taylor submitted the following slate for the year 2000-01:
Ernie Hughes-Chair
Chris Sieverdes - Vice Chair
Gae Broadwater - Secretary.
Charles Artis agreed to serve an additional year as PLC representatives. Rick will become the PLC representative for a two year term ending August 2002, Charles Artis will serve a one year term ending August 2001.
REPORTS:
Reports were received from the following:
Administrative Advisor's Report-Clyde Chesney and Steve Jones
CSREES Report-Sally Maggard
Extension Program Leadership Committee - ECOP-Rick Maurer
Base Program Teams-Rick Maurer and Chris Sieverdes
Southern Rural Development Center-Bo Beaulieu
Community Development Institute:
The Committee discussed the next generation of the Community Development Institute. A total of 86 persons have graduated from the program. The scheduling of CDI program, the curriculum, the audience, the means of applying the material, topic areas were discussed.
Decisions must address the following items:
1. Offer the program each year or in alternate years
2. Offer an advanced course and decide the content of the curriculum
3. Who will prepare the materials
4. When and where the program will be offered
5. Identify the experiential learning model which contains practical applicationsA committee was formed to determine the future of the CDI Planning Committee Greg Taylor, Joe McGilberry, Chris Sieverdes, Gae Broadwater, plus an extension middle manager and an agent.
Business Retention and Expansion Programming:
Chris Sieverdes presented an overview of BR&E programming. He noted that a number (N=19) of extension agents and specialists have become certified by BREI (Minnesota) in South Carolina. Clemson Extension has conducted two BR&E Visitation programs in the past year. Hank Cothran (Florida) is planning to offer BR&E programs in his state. Discussion about creating a different sort of BR&E program in the Southern Region ensued. Oklahoma State, according to Gerald Doeksen, offers its version under the name, the Business C.A.R.E. (Business: Create, Attract, Retain, Expand).
A study committee was formed to develop this program area further.
Alan Barefield - University of Tennessee Pam Brown - Texas A&M University
Hank Cothran - University of Florida (Chair) Beth Duncan - Mississippi State University
Chris Sieverdes- Clemson University Deborah Tootle - Louisiana State University
Carson Watt - Texas A&M University Mike Woods - Oklahoma State University
Bo Beaulieu - SRDC (David Hughes - West Virginia) - FYI
Nonprofit Education Initiative:
Chris Sieverdes distributed brochures describing the Nonprofit Education Initiative (DIRECTIONS). This is Nonprofit Organization Resource Assessment and Strategic Planning Program. The program positions extension agents to serve as program facilitators to convene representatives of local nonprofit and voluntary agencies, engage them in an resource assessment process, including mission review, organizational life cycle analysis, business plan, marketing plan, financial plan, public relations plan, staff evaluation, and other organizational assessments and audits. The second phase is training for boards, staff, and clientele to address identified needs of nonprofit organizations.
A Nonprofit Resource Committee was formed to assemble resources and develop regional support for state program needs.
Charles Artis - South Carolina State University Gae Broadwater - Kentucky State University
Mike Hedges - University of Arkansas Ernie Hughes - Southern University
Chris Sieverdes - Clemson University (Chair) Claudette Smith - NC A&T University
Follow-up Meetings:
Conference Call dates are last day of month, 9:00 central, 10:00 eastern time. Dates are Sept. 29, 2000; Nov. 30, 2000; Jan 31, 2001; Mar 30, 2001; May 31, 2001; July 31, 2001. Call duration is one hour maximum. The Committee utilizes the SRDC call-in number at 662-325-8448.
A mid-year meeting of the committee is set for during the Southern Association of Agricultural Scientists (SAAS) meetings. The meeting will occur on January 31 in Fort Worth, Texas.
FAMILY AND CONSUMER SCIENCES
Attending:
| Sandra A. Zaslow | Joanne Bankston | Dee Furlough |
| Juanita Robinson | Katie Pomeraus | Nicki Bentley Colthart |
| Teresa Nieves | Thelma J. Feaster | Lynn Russell |
| Eunice A. Bonsi | Sarah Anderson | Martha Keel |
| John Dooley | Brenda Thames | Bill Whitaker |
| Margaret Hale | Carolyn J. Nobles | Linda Williams-Willis |
| Judy Mock | Mary J. Fant | Tom Rodgers |
| Kathy Volanty | Lynda Harriman | Mildred Holland |
| Martha Johnson | Gina E. Eubanks | Nayda Torress |
| Carolyn Carter | Bonnie Tanner | Beverly Howell |
| Irene K. Lee |
Update from the Federal Level:
Alma Hobbs, CSREES Deputy Administrator for Families, 4-H, and Nutrition, reported the following:
Current initiatives related to Family and Consumer Sciences include:
Childcare, Food Safety, Healthy People--Healthy Communities, and Workforce Preparation. Two new initiatives,
Financial Security in Later Life and Childhood Obesity, are in the approval process.
Financial Security in Later Life has cleared PLC, while Childhood Obesity has been sent to PLC.Base programs include 4-H Youth Development; Family Development and Resource Management; Nutrition, Diet, and Health; and Volunteer and Leadership Development.
A marketing plan for Family and Consumer Sciences is being developed upon the recommendation of the FCS Ad Hoc Marketing Committee. The committee, with the assistance of a marketing executive, will craft messages and words for a brochure and develop a national statement of how FCS is meeting the nation's needs.
PowerUp, a collaborative initiative developed to help bridge the digital divide, targets Native Americans, Asian Americans, Hispanics, and African Americans. The goal of the initiative is to power up 250 communities. Grants have already been awarded.
A national nutrition conference will be in March 2001 at the Crystal City Hyatt Regency, Washington, D. C. Edith Thomas will coordinate the conference.
Nine applications were received for the National Nutrition and Health Program Leader position. The pool was narrowed to five and further delineated to three. The program leader should be named around mid-October.
Update from Directors:
Dr. Linda Williams-Willis reported that the Association of 1890 Extension Administrators completed an accountability strategic plan in 1998 and they are now moving forward with implementation. The purpose of the plan is to show impacts across the 1890 system, as well as to provide a mechanism for marketing programs at the national level. The strategic plan called for establishing program teams in the following areas: Small Farms; Leadership Development; Food, Nutrition, and Health; 4-H; and Water Quality. The Association of Administrators met in Orlando last July with the program teams to initiate their work.
Dr. Margaret Hale reported that the Association of 1862 Southern Region Directors met in Roanoke in July. The directors discussed issues related to families and youth and acknowledged the need for supporting programs for families. Dr. Hale reported that an ECOP concern is that, unlike ANR, families and youth do not have organized groups to influence funding sources. She also announced: The Board of Agriculture is restructuring. Also, ASRED will be hiring an executive director.
Southern Region PLC Website:
Bonnie Teater, Southern Rural Development Center, provided an overview of the Southern Region PLC website. She reported that FCS has a page on the website composed of the following elements: Members and contact information,
Minutes of previous meetings of the group,
Links to every FCS page that could be found in the Southern Region.Ms. Teater stated that her office is willing to work with the FCS group to list multi-state initiatives on the page. She requested that FCS designate a contact person to assist her in this effort. Torres moved, Johnson seconded, that the Secretary be appointed to assist with website development. Motion passed.
Rotation of Committee Officers:
Discussion was held to decide the most effective way to determine officers for the FCS committee. Williams-Willis cautioned the group about moving to a model that would not allow 1890 representatives to become Chair. She agreed to work with the 1890 administrators to assure 1890 representatives would participate regularly in committee meetings. Anderson moved, Zaslow seconded, to appoint a nominating committee to determine a slate of officers for Chair, Secretary, and PLC Representative. The nominating committee will be charged to consider tenure and 1890/1862 affiliation in their nominations. Motion passed.
Dooley moved, Anderson seconded, that the immediate past three chairs serve as the nominating committee. Motion passed.
Work Groups Session:
The group divided into three work groups: Family and Community Health, Aging Baby Boomers, and Working Poor/Welfare to Work to explore multi-state programming efforts. Reports of the work groups will be given on August 30. Johnson suggested that work groups be recommended to directors as task forces, with the possibility of later becoming SERA work groups.
Election of Officers:
The nominating committee of Harriman (chair), Torres, and Eubanks presented the following slate of officers for the 2000-2001 FCS Committee: Anderson, PLC Representative; Nobles, Chair; and Volanty, Secretary. Dooley moved, Zaslow seconded, that nominations close. Motion passed. The slate was elected by acclamation.
Accountability Workshops Follow-up:
Johnson suggested that a conference be held to provide follow-up to the four accountability groups. The purpose of the conference will be to continue the work of the initial accountability workshops. The following will serve as advisors to the groups:
Family Resource Management--Carter (1862) and Edlow (1890).
Nutrition--Dooley (1862) and an 1890 representative to be recruited by Williams-Willis.
Parenting--Anderson (1862) and Eubanks (1890).
Health--Johnson (1862) and Nobles (1890).One-hour conference calls of the FCS Committee will be held at 9:00 a.m. central time on the following dates: October 20, 2000; January 19, 2001; April 20, 2001; July 20, 2001; and October 19, 2001. The calls can be accessed by dialing 662-325-8448.
4-H YOUTH DEVELOPMENT
Attending:
| Martha Couch | Damon Miller | Beverly Hines |
| Martha Jo Tolley | Steve Mullen | Don Floyd |
| Mike Davis | Susan Holder | Warren McCord |
| Charles Cox | Toni Pipkins | Bob Meadows |
| Dave Barrett | Sam Feldner | Santiago Arias |
| Alma Hobbs | Susan Halbert | Ray Ali |
| Kelly Dunlop | Dorothy Wilson | Beverly Spears |
| Sarah Anderson |
Guests: Dr. Sam Curl, Dean and Director, Oklahoma State, Dr. Walter Walla, Associate Dean for Extension, University of Kentucky and Dr. Linda Wells 1890 Texas were introduced as guests and invited to comment. Each only gave a greeting.
August 28
States shared program highlights at various times throughout the meeting.
The following program and committee reports were heard:
Shooting Sports:
A letter sent by a Shooting Sports board member about the value of the NRA was discussed. The groups agreed to not support such communications and to direct the advisor of the group to more closely direct the actions take by individuals that might look to represent the entire program.
International Programs:
was given regarding this program and all agreed that international programs are valuable but with increased numbers of families with both parents working outside the home and the earlier school starting dates there are difficulties in getting hosts. No action was taken.
Southern Region Volunteer Leader Forum:
Mississippi is to host. Harvey Gorman is the contact. They are working to host a larger group this year. A draft program and revised committee procedures was reviewed. Bo reported that they have a completely renovated camp to house people. Sara Anderson asked that we be sure that all volunteers register through the 4-H office, as some leaders submitted workshops that were not approved by state 4-H office.
Southern Region Horse Program:
Susie is our liaison. Big challenge is finding facilities. North Carolina hosted last year. There is a question about 2001. Virginia takes over chairmanship for next year.
Curriculum Committee:
Contacts are doing quarterly conference calls. A different person coordinates each call. Money from the Southern Region effort has been reimbursed to states. Several members are working on national projects: Louisiana, Oklahoma, Kentucky, Mississippi, Texas, North Carolina, Virginia, and Arkansas. Southern Region people are encouraged to attend the meeting in Denver. Charles asked how many people had their curricula on the internet. Several have. Some are having trouble getting National CCS materials in a timely fashion. Sara proposed that information about curricula and other regional projects be placed on the Southern Rural Development Center web site.
Centennial Report:
Don Floyd reported. Jim Rutledge, Oregon, is chairing the committee. Chrisite Phillips is working on a poster contest. A commemorative postage stamp has not been approved by the committee that decides on subjects for postage stamps. The issue is not dead but it may not be possible. Martha Jo suggested that a "seal" be developed that could be used to highlight the centennial.
Name and Emblem:
Bo asked for ideas/suggestions and questions. A meeting is being held September 28-29. A narrow set of guidelines is being interpreted very narrowly. The thinking behind the guidelines is decades old and the guidelines need to be revised. Any money raised through franchises (after the 4-H fabric program) has to be returned to the US treasury. John Dooley and Dorothy Wilson also represent us on the committee.
Master Naturalist Task Force:
Susan shared a letter dated 8/1/00 from Mark LaSalle, Chair of the Southern Region Task Force.
August 29
CSREES - Alma Hobbs
Alma introduced issues/updates from the Families, 4-H & Nutrition unit of CSREES/USDA:
Nutrition & Health Research Position-Alma indicated that there were 16 applicants, 9 of which were qualified. Selected to five, then to three to be interviewed. She informed the group about the Youth Development Project in South Africa. One person went there and did a project. Five people trained each to train five others - so will reach 20,000 people. Funded at $250,000.
National 4-H Conference-Last year was the first year of a three year concept to increase diversity. At the 1990 Strategic Conference a member of one of the sub groups (Oscar Butler) wanted to see that any teen could participate in a national 4-H experience. The same concept would apply for 1994 institutions. Alma indicated that CREES can not really tell an institution that they could not send a team to National 4-H events.
Encouragement was given to strengthen partnerships among all institutions in the states to assure equal access. She recommended that all institutions develop a collaborative approach or structure for equal access. By law, we can't prohibit anyone, or institution, from having access as long as they meet the guidelines for the event. Questions were asked related to America's Promise North Carolina, Kentucky and Virginia are working with communities of promise.
Name and Emblem-Alma described challenge of the e-commerce issue. There are no policies for internet use of 4-H websites.
National 4-H Week Possibilities-Mitchell Spearman approached (with Alma's help) Martha Stewart to feature kids on her program and she agreed. Secretary Glickman will be involved.
Power Up-250 existing sites responded to the request. All apparently will be involved.
August 30
The meeting continued with a joint session of Community Resource Development and 4-H/Youth Development staff. Susan Halbert of National 4-H Council presented information on "Charting Community Connections." She described the purpose and use of the curriculum being developed which is to promote strength based community development, focus on community assets and develop system change. (See handouts). There was discussion about the interest of the group in promoting the program and how that could be done. Bill Umscheid indicated that two Kentucky counties were involved and found the materials to be helpful. Kentucky hopes to include the program as part of a major Leadership Center proposal. Director, Bo Beaulieu, of the Southern Rural Development Center, challenged the group to consider the use of the program as a regional youth development effort. The Center could help coordinate efforts if desired. Rick Maurer, CRD Kentucky, indicated that with that kind of an offer how could we refuse. Reference was made and a brochure handed out about the upcoming "Building Community" conference in Tennessee in October. States are encouraged to send a team. This concluded the joint meeting.
PLC Report-Charles Cox reported that the next meeting will be Aug. 26-29 in Savannah or Atlanta. The mid-year meeting will be in Atlanta. September 30th is the date to submit any action items to Bonnie. New Chair is Carolyn Noble, Texas. Charles asked that we refer to PLC info in conference packet. A spring 2001 conference in North Carolina on working with advisory leadership needs one 4-H representative to serve on the planning committee. Bill Umscheid volunteered. Charles also reported that the PLC approved a biannual conference for state 4-H staff people following the San Antonio, Texas triennial meeting. The week of April 23, 2001 is being considered for National State 4-H leaders' meeting. Steve moved that the April 23rd week be supported. Mike seconded. Motion carried.
Triennial Conference-Martha Couch reported that Triennial would be held March 10-13. She indicated that a list of places that the conference had been held in the past was put together in Williamsburg by Anna Lucas. It was proposed that special project/program groups (CYFAR, Childcare, Army, etc.) and multi-state programming be included in the program. Also focus on six areas of the new strategic plan. Martha will circulate a list for volunteers to serve on juried reviews and working committees.
Leadership Partnership Agreement-Don Floyd, Alma Hobbs and staff have continued to work on the partnership agreement and there seems to be a good feeling about the whole process and product.
Strategic Planning Process- Mike Davis reported that the number of people involved has been greatly increased by use of electronic technology. Everything is available on the web site (www.4hrevolution.org) See handout. Dick Byrne, Maryland, is now chair of the national 4-H strategic direction team. Refer questions and feedback to him.
Appointed positions for the Region-Susan reviewed the following appointments:
| Curriculum Committee | Charles Cox |
| Horse Program | Susan Holder |
| Shooting Sports | Diane Smathers |
| SRVLF | Martha Jo Tolley |
| National Congress Liaison | Martha Couch |
| ECOP/ PLC | Bo Ryles |
| Advisory Committee Task Force | Bill Umscheid |
| Community Development | John Dooley |
| International | Greg Price |
| Strategic Directions Team | Toni Pipkins |
Nominations-Bo Ryles presented the following nominations for office:
| Chair | Martha Couch |
| Vice Chair | Steve Mullen |
| Secretary | Beverly Spears |
| PLC | Sam Felder (1 year), Charles Cox(2 years) |
Damon moved to accept report and the slate be elected. Seconded and carried.
Discussion followed on the role of the representative to the strategic directions team. Position is a 3 year term. No decision was made.
National 4-H Council Report:
Don Floyd reported that he has visited 28 states and has attended 13 agent association meetings. He would like to visit other states. He indicated that he has four priorities for work of the Council: 1.) Strong relationship with CE and 4-H; 2.) Clarify the vision, mission and partnership; 3.) Defining the 4-H Brand. Numerous efforts by national 4-H staff had impact on developing the Younger Americans Act. Banking and legal issues can be addressed by accounts for international, CCS and Congress. Council staff has been working with National Association of Extension 4-H Agents board on governance policies and procedures. A report on eternal review chaired by Sue Fischer was distributed. (See handout). A senior management team of five people will replace the COO position. Don has been issuing an alert to regions: J.C. Penney may be considering moving funds away from regional leader forums. They want funds to target after-school efforts. Susan Halbert reported on the Southern regional workforce conference and indicated that ATV safety is increasingly an issue. They are pursuing an historian to work with National 4-H Council. Don encouraged all of us to call on them.
Susan Holder, Chair, indicated that we would have to table some agenda items due to time.
Multi-State Programs - State leaders, or other staff, assigned to work with each program:
Character Education - Beverly, Martha Jo, Steve
Volunteerism - Martha Jo and Don Hammet
Workforce Preparation - Steve, Bill, Susan
Curriculum - Charles Cox
Staff Development - Martha Couch and Mike Davis
After School Education and Training - Eddie Locklear
Name and Emblem-Bo Ryles indicated that $3M has been generated with working relationships with Six Flags over the last few years. Coupons are stamped with 4-H and a percentage paid to 4-H. See handout for new effort. A meeting of the national committee is coming up.
Conference Calls-Susan set the following dates for regional calls all at 10:00 Eastern time:
October 12, 2000
January 11, 2001
April 12, 2001
July 12, 2001
Leadership Council -Don, Bo, Mike and consultant, Heather, presented some content for the work with the state and national partners. ECOP discontinued the old national 4-H Program Committee. 4-H no longer had a voice. The 4-H Leadership Council has been a mechanism to get the partners together. See handout "Revised Leadership Functions" and National 4-H Leadership meeting, April 14, 2001. The group was asked to review the handouts. Steve raised concern about the role statements for F/4/HN and a need to have a specific focus to coordinate/facilitate volunteer development efforts.
Networking with other federal agencies and the role of the PLC was mentioned as an issue. Development of quality standards needs to be a function of more than one group. Every partner must show a responsibility for diversity.
A question was raised as to how the 1890's are appointed to represent them on the National Leadership Council. Dorothy Wilson volunteered to share our discussion with the 1890's administrators. Mike Davis proposed that we give consideration to an executive director supporting leadership council functions.
Heather summarized work needed to continue development of the Leadership Council Partnership Agreement:
1.) Description of partners
2.) Including 1890's on leadership council
3.) Role of F4-HN
4.) Commitment needed by state 4-H leaders
5.) Salaried staff division of responsibilities
6.) Clarifying responsibilities within, i.e., diversity
Chair Susan concluded the meeting by thanking Santiago for all his extra work and the fine hosting job by all the staff from Puerto Rico.
MIDDLE MANAGEMENT
PROGRAM AND STAFF DEVELOPMENT
1. SOUTHERN EXTENSION LEADERSHIP DEVELOPMENT PROGRAM (SELD). SELD was formed in 1994 at the request of Southern Region Directors and Administrators. It is a professional development program designed to enhance managerial capacity, communications proficiency and team skills. Over 1000 Extension, Research and Teaching faculty in the Southern Region have participated in SELD workshops. Their evaluations of the workshops reflect an average of 9.3 on a 10 point scale.
SELD has been coordinated by Howard Ladewig at Texas A&M University with input by the Southern Region Program and Staff Development Committee. A license for the copyrighted programs along with required equipment, software, etc was purchased in the name of Texas A&M University for use by the Southern Extension Region.
Three Southern Region SELD workshops have been conducted and 10 of the 13 Southern states have sponsored SELD workshops within their states. The centerpiece of SELD is the Managerial Assessment of Proficiency (MAP), developed by Training House of Princeton, NJ. This computer based simulation assesses a participant's proficiency on 12 management/leadership competencies, 2 leadership styles and 8 values/drives. There is a follow-up work shop available for each of the 12 competencies. These work shops are collectively known as EXCEL.
Howard Ladewig has informed us that he has accepted a position at the University of Florida beginning the first of the year and will no longer be available to coordinate SELD. Following is an excerpt of a message from Dr. Ladewig to selected members of the P&SD Committee and others :
Subject: RE: SELD
Date sent: Tue, 24 Oct 2000 08:34:36 -0500
I will not be in a position to provide leadership to SELD after moving to Florida. Several individuals have been active in SELD and are listed in this e-mail. I recommend they be asked to form a SELD committee to provide the leadership necessary to conduct regional and state SELD workshops. Tanya Gunnels, administrative assistant in the Extension Education Unit at Texas A&M University is trained in scanning MAP score sheets, and with Texas Extension concurrence, could continue providing that support. We have accumulated a small budget that could be used for expenses. Ms. Gunnels has monitored the budget for SELD. I am told the funds cannot be transferred to another university.
In sum, I recommend a regional committee be asked to assume leadership of SELD and that Ms. Gunnels be asked to continue providing budget and scanning support for SELD.
RECOMMENDATION: The Program and Staff Development Committee recommends that the Directors and Administrators work out a suitable arrangement to continue the SELD program. (NOTE: The Middle Management Committee has specifically requested that a regional SELD workshop be conducted during the coming year.)
2. Strengthening Extension Advisory Leadership Conference
The "Strengthening Extension Advisory Leadership" Conference is an information item. Dr. Ort will send a letter of invitation out to all states soon. Representatives from six states plus six of North Carolina's State Advisory Council members were involved in the planning meeting for the conference.
SOUTHERN REGION CONFERENCE ON:
STRENGTHENING EXTENSION ADVISORY LEADERSHIP
MAY 3-5, 2001
CHARLOTTE, NORTH CAROLINA
Objectives for conference:
1. Clarify the benefits of involving people in advisory leadership.
2. Share how advisory leadership is organized and how it is accomplished
3. Identify critical issues relative to advisory leadership.
4. Identify characteristics and strategies to achieve an ideal vision of advisory leaders and Extension workers
who lead them
5. Share resources and curriculum for building capacity of advisor5y leaders.
Benefits to your state:
· Mobilize a leadership team with ideas and plans
· Identify collaborators to work with on important issues
· Spark the creative and leadership potential of advisory volunteers
· Build the foundation for a meaningful partnership between Extension faculty and volunteers
· Build a shared vision for advisory leadership in the state.
Bring a team! Think in terms of four to six people of the following description:
· Advisory leaders (at least half of the group)
· Middle management
· State administrator
· County administrator
· Program leader
The cost is conservative but the meeting facility is luxurious. Check this out:
· Registration fee $60 (includes meeting rooms, breaks, lunches, and breakfasts)
· Hotel room - $89+tax per night
· Evenings free time with a big selection of interesting restaurants within walking distance
The Conference Agenda has something for everyone:
Day 1
| 12:00 p.m. |
Lunch
|
| 1:30 p.m. |
General Session
|
| 3:00 p.m. |
Break Theme: How are Successful Advisory Groups Organized? |
| 3:30 p.m. |
|
| 4:00 p.m. |
|
| 5:00 p.m. |
|
Day 2
| 7:00 a.m. |
Breakfast Theme: How do successful advisory groups operate? |
| 8:00 a.m. |
General Session
|
| 9:30 a.m. | Break |
| 10:00 a.m. | Breakout workshops based on operational themes drawn from pre-conference data Theme: How are successful advisory groups staffed? (Extension workers and volunteers) |
| 11:30 a.m. | Lunch |
| 1:30 p.m. | Building Excellence into a System - Breakouts* |
| 3:00 p.m. | Break |
| 3:00 p.m. | Discussion groups on Issues from states |
| 5:00 p.m. | Hospitality for networking |
Day 3
| 7:00 a.m. | Continental Breakfast |
| 8:00 a.m. | Discussion groups - Strategies for Resolution of Issues |
| 10:00 a.m. | Break |
| 10:30 a.m. | What next? |
| 12:00 p.m. | Lunch with Capnote Speaker |
WEB-BASED TRAINING: Many states have developed, or are developing, web-based training modules for new and experienced staff members. In order to share resources, P&SD agreed to develop a page on the SRDC web site which includes links to existing web-based staff development and orientation resources. Michael Newman is coordinating this project.
Title: Aging Baby Boomers in the South
Justification:
Members of the baby boom generation - Americans born between 1946 and 1964 - are aging. It is estimated that roughly 77 million boomers will move into retirement as early as 2010. As this generation ages, their needs will place tremendous stress on society. The sheer size of the baby boom will impact government support services, health care, housing, the financial services industry, and local infrastructures. Extension has the expertise to address these needs using a multi-disciplinary approach.
Objectives and Expected Outcomes:
To position Extension as an organization prepared to assist the aging population with rapidly growing needs in the areas of health care, finance, housing, technology utilization, community growth and development and public service.
To develop and articulate a multi-disciplinary plan for addressing needs of the baby boom generation.
To identify existing resources, curriculum and programs for addressing needs of the baby boom generation.
To develop educational resources and programs needed to supplement existing resources for addressing needs of baby boom generation.
To implement a comprehensive educational program which addresses needs of baby boom generation.
To identify/develop evaluation tools and outcome indicators which can be used throughout the region to document the impact of an educational program targeting the aging population.
To develop and implement a staff development program to prepare staff to meet needs educational needs of aging baby boomers.
Proposed Products:
Comprehensive curriculum (existing resources and development of materials where needs exist) for multi-discipline, multi-state program
Identification and listing of relevant research focusing on baby boom generation
Identification and listing of relevant delivery methods and teaching tools
Staff training and development
Common evaluation tools and outcome indicators
Success stories
Timeline:
Fall, 2000 Inventory of existing curriculum and program materials January, 2001 Initial meeting of Program Development Group January - August Program development including evaluation methods, tools Fall, 2001 Staff Training and Program Kick-off Following Training Program Implementation in states On-going Evaluation and reporting
Suggested Membership:
Program Development Group: Representatives from the states of Florida, Tennessee, Arkansas, Virginia, Texas and Louisiana
Overall Task Force Membership: Teams from Southern Region states with interest in project
Evaluation of Planned Activities:
Tools for evaluating the effectiveness of the planning, development and implementation phases of the program will be developed and utilized throughout the process to guide program direction. As a comprehensive curriculum is developed, specific output and outcome indicators will be identified to assess knowledge gained and the adoption of new practices. The evaluation methods and tools will be utilized by all states participating in this multi-state effort to more effectively record and report program impact.
Title: Accountability Workshop for Family and Consumer Sciences in Family and Community Health, Working Poor/Welfare to Work, Nutrition, and Parenting.
Justification:
Two accountability workshops in four areas of Family and Consumer Sciences (Family and Community Health, Financial Management, Nutrition, and Parenting) were held over the past two years to develop regional indicators of impact. The goal for this workshop is to develop implementation plans to continue the work that was begun on regional indicators to include multi-state programming following the Southern Region Multi-state Program Guidelines. Multi-state programming was started in the last workshop. These plans need to be finished, and they need to be planned for the two areas (Nutrition and Parenting) which were addressed in the first workshop. In addition to outcome indicators, packaged programs will be developed for each of the four areas, which will include multimedia presentations, publications, and other support materials done on a multi-state basis.
Objectives and Expected Outcomes:
(1) Develop Multi-state programs in Family and Community Health, Working Poor/Welfare to Work, Nutrition, and Parenting.
(2) Develop packaged programs in each of these four areas that could be used by all states in the Southern Region.
(3) Implement the next step of development of the outcome indicators for the four areas.
Proposed Products:
(1) Packaged Programs will be designed for Family and Community Health, Working Poor/Welfare to Work, Nutrition, and Parenting. These packaged programs will include curriculum, publications, program development strategies, and multimedia presentations.
(2) Multi-state program agreements will be developed in each of the four areas.
Timeline:
(1) Accountability workshop will be held in March 2001.
(2) Implementation of the packaged programs through multi-state agreements will be beginning by October 2001.
(3) The Southern Region will aggregate outcome indicators by December 2002.
Suggested Membership: All Southern Region States will be invited to send a state team from each of the four areas (Family and Community Health, Working Poor/Welfare to Work, Nutrition, and Parenting).
Evaluation of Planned Activities:
(1) Multi-state agreements will be signed in each of the four areas.
(2) Packaged programs will be developed in each of the areas.
(3) Outcome indicators will be aggregated for each of the four areas across the region.