Facilitated by C/IT Chair: Dwayne Hunter
Minutes submitted by: Fred Piazza

Meeting Participants:

Nina Boston
Charles Cox
Robert Fehr
Princess Gordon-Patton
Don Hamilton
Dwayne Hunter
Lawrence Lippke
Gloria Mosby
Fred Piazza

Overview of conference call format: Participants include PLC representatives, chair, vice-chair, secretary, and leaders of the various subcommittees and taskforces.

(1) Review of CECP Toolset project: Don Hamilton

Develop detailed and procedural info that would flow to the development for request for information. Not an attempt to build the system, but to gather knowledge. Nominations for subject matter, which will be considered, then accepted. Next working session planned for Oct 13-14 in Atlanta in conjunction with next step CECP meeting which will include project members (Howard Beck, Fred Piazza, Don Hamilton, Frankie Gould, and Ron Thomas). Setting an informal goal January, 2003 to have a mocked up system.

(2) Catalog of H.323 Videoconference Information: Larry Lippke

Development of catalog includes an online sign-up database whereby states can insert information about videoconferencing equipment, capabilities, and contacts. Signup into the system is available with a pass-code available via contact with Larry. The sight is intended to be a national database. To date, a number states both inside and outside the Southern Region have registered their devices.

(3) RFI for a prototypical CECP/e-Extension Content Management System: Fred Piazza

The CECP prototype workgroup will meet in Atlanta prior to the October 14th meeting of the CECP writing group. The workgroup consists of Don Hamilton, Howard Beck, Fred Piazza, Frankie Gould, Ron Thomas and select individuals from both Louisiana State University and University of Florida. The RFI will be discussed at this working session and a plan of action for creating the document will be formed.

(4) C/IT Taxonomy: Nina Boston

Consensus was that the taxonomies built both at Nashville and after the Nashville meetings by Communications and IT should be combined into a common document. Tom Knecht has been contacted and will be aiding in the process of adding details to the taxonomy initiated by the Communications group then to be combined with the taxonomy initiated by the IT group. Appears that the project is on schedule and can be completed soon. Discussion centered around the need to keep the document fairly fluid due to the ever-changing environment and to find those areas where training materials can be quickly developed.

(5) Report on PLC Conference Call: Gloria Mosby and Robert Fehr

* Radiosource.net project - the PLC committee proposed questions about how the item might be sent directly to the Directors, with the possibility of developing a white paper.

* Some of the items sent from the committee as the report were perceived by the PLC committee as action items, when in fact they were sent as informational items. Perhaps there is a need for education about differentiating between action items and informational items.

* CECP project does not appear to have an official C/IT committee representative - which would provide technical assistance and background.

* Discussed the action item proposed by the C/IT committee to create another committee for the IT program leaders. The PLC committee would like a white paper (WP) to be written that provides additional details and rationale about the recommendation. The next conference call, Oct 10, the group is expecting to have a white paper that can be reviewed. WP to be developed by taskforce group made of C/IT committee members. Discussion ensued about the action item and issues to be addressed by the requested WP. Nominations were made about those who would be involved in this taskforce group. An email would be generated by the chairperson to those nominated providing expectations for the white paper and asking for their interest in developing the paper.

(6) Proposed future conference calls: 11/5, 2/11, 4/8, 6/10.