Chair:
Princess Patton
Present:
Gloria Mosby, Ellen Ritter, Dwayne Hunter, Nina Boston, Don Hamilton, Carla Craycraft, Garvin Quinn, Carol Whatley; and Princess Patton.
This meeting was scheduled during the PLC-PLN meeting in Little Rock, AR to follow up on Communications tasks. It was expanded after notice that the PLC had voted to split the Communications and Information Technology committee into two teams. Both Communications and IT team members were asked to attend what would be the last meeting of the two teams as a joint committee. This was an opportunity for the two teams to discuss any thoughts or concerns about working together in the future.
Gloria stated that the PLC (at its Sept. 24 meeting) approved the two action items submitted by the CIT committee in August: 1) To split the CIT committee into two separate teams; and 2) To authorize the IT team to study future funding and feasibility of a regional teleconferencing system. She aso said that the PLC needed the names of the Communications committee's 1862 representative and secretary prior to its telephone meeting Nov. 20 at 9:00 a.m. The PLC will meet face to face in Biloxi, Dec. 8-9.
Dwayne gave an update for the Information Technology team. He will serve as chair during the transition. Fred Piazza will be the vice chair, and Howard - will serve as secretary for the IT team. - will be the 1862 representative for IT. Gloria said that Linda Williams-Willis, outgoing chair of the Association of Extension Administrators, has requested that Christopher Rogers of Southern University serve as the 1890 representative to IT. There was some concern about Rogers' knowledge of PLC. Gloria stated that he will be briefed on the duties and responsibilities of the position. The question was asked: Will committee chairs approach institutions that do not send representatives to these meetings. Gloria said that individually it is up to the universities to send representatives to next year's meeting.
Dwayne expressed an interest in attending Communications team meeting in the future. During our meetings, he would like to provide us with an update on IT activities. Princess agreed to do the same for Communications at IT meetings.
Update on Centra Symposium and CCEP online training: Larry Lippke was not able to attend the meeting, but he sent word that problems with last month's training were largely related to internet connectivity. Sometime during the session, the Texas server lost its internet connection. Larry said he followed up with a couple of universities afterward to provide further assistance. Don - said that he participated in the training and that it was made available on streaming video as well.
A new website has been developed to keep track of the CECP project and how it is progressing. Check with Don if you need the site address.
Update on modules for CCEP website:
- Videos (Sound bites, CD roms, news reports, etc.): Carla said she talked with representatives from the Southern Region Video Producers group (team from FL, TX, FL and TN): They are interested in the project and are ready to start work on it immediately.
- Newsletters: Ashley Wood was unable to attend the meeting, but he sent word that he participated in theCentra Symposium and CCEP online training with Larry and Howard Beck. He also is working on the newsletter module.
- Marketing Your Programs: Carla and Ellen will be working together on this.
- Media Relations: Don Knecht and Frankie Gould were unable to attend the meeting. Frankie sent word that she participated in a CCEP conference call and that they were asking about the plans of work, taxonomies, the names of modules were are planning, and who will be responsible. She said Bonnie Teator and Ron Brown set a deadline of Oct. 27 to get that information in so that it will be posted to the PLN website. She said that she and Tom have not had a chance to discuss the possibility of ACE providing its media relations module for the CCEP website.
Princess stated that the action items, informational items and POW have already been posted on the PLN website and she will check with out notetaker at the Little Rock meeting and make sure the minutes are submitted to Bonnie by the deadline.
Gloria, who was voted chair of the PLC at the Little Rock meeting, will also be the 1890 representative for Communications.
By acclamation, Garvin was named vice chair since he would have been next in line had it not been for the split.
Carla volunteered to serve as our 1862 representative.
If anyone has any suggestions and wants to volunteer, he or she should contact Princess, Gloria or Carla. Provided we get names prior to our next meeting, we will send out a ballot.
Carla will ask Bonnie to set up our next telephone conference. We will meet again on Tuesday, Nov. 18 at 2:00 CST. The telephone number will be the same: 662-325-8448.