Chairperson and moderator: Ellen Ritter
Secretary: Dwayne Hunter

Meeting Participants:

Gloria Mosby
Don Hamilton
Larry Lippke
Nina Boston
Tom Knecht 

Report on PLC conference call conducted on 5/10/02: Gloria Mosby

Discussed agenda for PLC meeting scheduled in August. Cooperative Extension Curriculum Project (CECP) group will be meeting in mid-July and is planning to have a report to be distributed at the August meeting related to the multimedia cirrculum. There will be several exhibits on display at the meeting. The agenda is on the web site (http://srdc.msstate.edu/02plc/02plcconf.htm) and provides detailed information about the meeting. Each committee is encouraged to formalize their schedule in an effort to keep participants actively involved until noon, Wednesday. Another PLC conference call is scheduled in July. 

Report on the Standards workgroup: Don Hamilton

A writing session has been scheduled for mid-July to finalize the proposal from the Standards workgroup. The workgroup is actively working towards a proposal to be submitted and discussed in August at the PLC meeting. An overview of the groups involved in the process include:

• Collecting info on the Skills Matrix
• Score metadata for IT standards
• Larry Lipke: drafting a document outlining the development process
• Bob Fehr: development of a web database for region connectivity data
• Ray Kinsey: evaluation of design characteristics
• Fedro Azjaula: development of an Extension cirriculum demonstration
• Mark Sumner/Judith Jones: development of an inventory demonstration

The project group realizes it will take longer than expected but understands the importance to stay the course. It is important to note that this is NOT the design phase and this information is being collected in preparation for the design phase.  

Report on e-Extension: Larry Lipke

In late March, approximately 60 participants met in Atlanta and participated in a facilitated discussion session. These participants were primarily from the southern region but included other regions and governmental agencies. The group outlined issues and concerns. The consensus of participants was that this is a national project and should be put into a national scope. A prospectus was created and Ron Brown has put information, including the prospectus, on the web site (http://asred.msstate.edu/e-extension/e-extension.htm). Summary of session:

• Plan for planning. The group felt that it was important for ECOP to buy into project. Since the session, ECOP has endorsed the prospectus and is asking for buy in and participation from other regions.
• Reviewing the planning proposal with CSREES in an effort to gain resources to fund the planning effort. Workshops, similar to the one held in March, will be held in other regions during a September/October timeframe.
• A national design team is be convened soon. Though there are no specific plans for e-Extension, the team is expected to build a roadmap and provide direction for buy in from participants and partnerships, which includes but is not limited to governmental agencies. The team expects continued discussion throughout the process and expects to be finished in approximately one year.
• A project steering workgroup has been formed to help guide the project and will be meeting over the next few months.

A "separate but parallel and connected effort" has been initiated from David King whose purpose is to evaluate proposals of e-Extension. The effort provides a marketing and marketing requirements analysis, customer analysis, technical status analysis, business analysis, and evaluates funding sources and resource references. Preliminary reports may be available at the PLC meeting. Ron Brown is aware of the project and views it as complementary, not competitive. Involvement from C/IT members is encouraged. 

Report on cooperative workshops: Nina Boston

A web site is now available (http://www.uaex.edu/Other_Areas/information_technology/web/default.asp) that has PowerPoint presentations covering information related to Section 508. A tip sheet will be posted to be web site. Email will be used to disseminate information and as a communication channel for discussion. If the need arises, a threaded discussion board can be developed and used by those interested. 

Planning for PLC meeting, August 25-28: Ellen Ritter

A tentative schedule follows:

Committee chairpersons and vice-chairpersons will meet on Sunday.

MONDAY, AUGUST 26
Time set aside in the program for Committee meetings
10:30-Noon	Introductions, update and correct roster of members. Report on Program Committee Chairs/Vice Chairs Meeting with Southern Program Leadership Committee Overview of remainder of meeting and tasks to be accomplished, e.g. election of officers Updates on progress on projects from last year (i.e., "old business") Outline/review e-extension and CECP discussion from general session. Those previously involved in e-Extension and, especially CECP, are encouraged to write out questions, issues, and concerns related to the projects that might help speed up the learning curve for those who do not know about the projects.
2:00-3:00 (continuation of 10:30 meeting)	Report and follow up on e-Extension activities General discussion of CECP as follow-up to the overview presented during the morning's general session
3:00-3:30	Break
3:30-5:00	Program designates that Regional Committees Meet to discuss Cooperative Extension Curriculum Project (CECP)
6:30	Reception/Resource Fair - Many of our members will be exhibitors
TUESDAY, AUGUST 27
Time set aside in the program for Committee meetings
8:00-8:40	Program states that on a rotating schedule, each of the seven regional committeesbreak from their meetings and participate as a committee in a technology-facilitated discussion of"How to Integrate CECP into PLC."  The CIT committee is the first one, scheduled for 8:00-8:40 am.
9:00-3:30	Will meet as a committee to continue discussion of CECP and e-Extension. As time and energy allows, committee will break into sub-committee (Communications and Information Technology). Should expect to have issues from previous discussions that need discussion in these sub-committees. Communications subcommittee agenda - potential items in follow-up to last year: standardpermissions wording on publications; copyright policies, procedures and issues; how to promote regional publication efforts; Spanish-language issues. Information Technology subcommittee's agenda has not yet been formalized. Those in IT sub-committee should forward potential topics to Dwayne Hunter, Nina Boston, or Larry Lipke. Will be electing PLC committee representative (who will attend the meeting on Wednesday morning). Elect vice-chairperson and secretary.
3:30-5:00	Joint Regional Committee Meetings (This will be two 45 minute sessions)
	The Community Development Committee is requesting to make a brief visit to our group (5-10 minutes)to share their new training curriculum. Other groups may be involved in discussions.
WEDNESDAY, AUGUST 28
8:00-Noon	Tentative agenda items: Reports and recommendations from the Communications and IT subcommittee meetings Finalize recommendations from the committee to the PLC Responses to any assignments by the PLC Set agenda of projects and people/subgroups to follow-up throughout the next year

NOTE: Gloria will be re-recommending to the PLC committee that a general session be held for committees to report back to other committees.

Reports on exhibits: Ellen Ritter

Embassy Suites will not have high speed internet access. Phone lines will be available to provide internet access. Participants are encouraged to develop an overview of their exhibit and how the exhibit could be expanded for multi-state participation and further collaboration.